Managing Staff Timesheets (For Managers)

Accessing Timesheets

Navigate to Manage Staff
Click the Timesheets tab

You'll see a table with all staff time entries including:

Employee name
Date
Clock-in and Clock-out times
Break duration
Total hours worked
Any notes

Filtering Timesheets

By Date Range:

Select from quick options (Today, This Week, This Month) or choose custom dates
Click Apply to update the view

By Employee:

Select one or multiple employees from the dropdown
Click Apply to filter

Editing Time Entries

If staff forget to clock in or out, you can correct their entries:

Find the entry in the Timesheets table
Click directly on the time field to edit
Modify:- Clock-in or clock-out times

Break times (add, remove, or adjust)

Validation:

Clock-out must be after clock-in
Break duration cannot exceed shift length
System will alert you if creating overlapping shifts

Audit Trail: All edits are tracked with:

Who made the change
When the change was made

Deleting Time Entries

To delete an incorrect or duplicate entry:

Click the three-dot menu (⋮) on the entry
Select Delete
Enter a reason for deletion (minimum 10 characters)
Click Delete

Note: Deleted entries are retained in the system for audit purposes and can be viewed by enabling the "Show deleted entries" filter.

Adding Missing Time Entries

If staff forgot to clock in or out entirely, you can manually add their shift:

Click Add new shift button (top-right)
Select the employee
Enter:- Start date and time

End date and time
Break duration (format: HH:MM, e.g., "0:30" for 30 minutes)
Optional notes

Review the automatically calculated shift duration
Click Save this shift

Note: Manual entries are tagged as "Manual entry" to distinguish them from staff-recorded clock-ins.

Exporting Timesheets

To export timesheet data for payroll:

Apply any desired filters (date range, employees)
Click Export button (top-right)
An XLS file downloads automatically

The export includes:

Employee name
Date
Clock-in and clock-out times
Break duration
Total hours worked
Any notes
Modified timestamp (if edited)
Source (Clock-in or Manual entry)

Use this file to import into: ADP, QuickBooks, Excel, or any payroll system.

FAQ

Q: Can I edit my own time entries?
A: Yes, if you have "Can manage staff timesheets" permission, you can edit any entries including your own.

Q: What if a staff member doesn't clock out?
A: The shift remains active. Edit the entry to add the clock-out time.

Q: How do I view deleted entries? A: Enable the "Show deleted entries" filter in the Timesheets tab.

Q: Can staff see their own timesheets? A: Not in the current version. You can show them their hours or print a timesheet for them.

Q: What's the difference between "Clock-in" and "Manual entry"? A: "Clock-in" = staff clocked in themselves. "Manual entry" = manager added the shift manually.

Need help? Contact FLiiP Support at support@myfliip.com